Lake Sumter State College
Lake Sumter State College

Magnolia Room Contract

General Facility Use and Purpose

The facility is available for college and community functions. All facilities and equipment in The Magnolia Room are to support the college’s educational mission. Because the college is committed to serving the district; individuals and organizations may apply for permission to rent the facility. Qualified organizations include those organizations established or recognized in accordance with the rules of the college.

Acceptability

Any person, company, or organization requesting use of The Magnolia Room must complete the application located on the bottom of the page. Applications are only approved after all paperwork has been received, i.e., application with deposit, proof of State of Florida non-profit status, a Certificate of Insurance in an amount acceptable to the college, and ay other form(s) requested.

The decision to accept an event/activity includes specific consideration of pedestrian and/or vehicle traffic, noise, number of people involved, compatibility with facility and equipment, and the college’s ability to support the function to insure its success. The Magnolia Room was not designed for regular routine meetings, classes or general workspace, but rather for “showcase events” that serve a college-wide interest or help the college serve the community.

Priority for Use

1st – FTE producing college seminars/conferences
2nd—College-wide events and Foundation activities
3rd—All other on/off campus approved activities

Operating Procedures

Any individual, organization or company renting the facility, equipment and surround property is required to follow all fire and safety regulations and college parking regulations. NO SMOKING inside any part of the facility. College security may be present or additional security may be required at the discretion of the College, the cost of which shall be the responsibility of the user/renter. The sponsor of the event must be present at all times.

Alcohol

Generally, alcohol is not permitted on the LSCC campus. For specific events, an exemption may be requested to allow wine, champagne, or beer. The President of the College is authorized to grant approval. Approval may be granted with certain restrictions and conditions. Proper insurance is required. The application agreement contains specifics.

Damage

The kitchen facility must be left as you found it, otherwise additional cleanup costs will be assessed. Signature of the agreement form implies that the organization will be responsible for damage, breakage, theft costs, regardless of the amount.

Fees

Costs include set-up and takedown, facility use, tables and chairs, and rest room. Additional costs for linen, A/V, security, kitchen use, and additional services may apply. Once the floor plan has been approved and forwarded to facilities, changes made less than 5 regularly scheduled workdays prior to the event can be assessed additional charge.

Magnolia Room Graph