Collection Development Policy


Purpose of Collection Development

This policy is designed to guide the systematic development and management of Lake-Sumter Community College library collections of print, audiovisual, and electronic materials. Since the nature of information dissemination, networking, and library resource sharing is undergoing revolutionary change, this policy considers collection development and management issues within the dynamic framework of global access to information resources, and will require regular assessment and adjustment. This policy applies to collection development and management at all Lake Sumter Community College libraries.

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College Mission

Lake-Sumter Community College is a public, multi-campus college that prepares students for employment, career advancement, and four-year college or university transfer, and improves the workforce with specialized training for business and industry. Through its commitment to student success, LSCC provides students with an accessible, supportive, learning-centered environment while challenging them to think critically, improve their academic skills, communicate effectively, become independent, build leadership skills, enhance their ability to work as part of a team, develop social responsibility, and enhance their creativity.

LSCC Core Principles

Analytical Thinking Students will develop the ability to apply analytical/critical thinking to evaluate written communication, quantitative reasoning, issues, and ideas.
Communication Students will develop effective oral and written communication skills.
Creativity Students will develop originality in their work and in their strategies to solve problems, to assess outcomes, and to apply multiple solutions.
Independence Students will develop self discipline, accountability, effective organizational and decision making skills.
Information Fluency Students will develop academic research skills and proficiency with current technology.
Leadership and Teamwork Students will develop positive leadership characteristics and the ability to collaborate with others for a common goal.
Social Responsibility Students will develop understanding of and respect for others and the environment.

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Mission of the College Libraries

In accordance with the college's mission, the college libraries recognize their responsibility to serve as an integral part of the college's instructional program. The primary purpose of the college libraries, and the mission of the collection development and management program, is to serve the academic community by providing access to resources that support the college curriculum, by stimulating the intellectual development of students and faculty, by motivating students to acquire the skills recognized in the Core Principles, and by assisting faculty in maintaining awareness of current information resources and information literacy skills.

The college libraries also strive to provide continuing education opportunities that will enrich the entire community by making resources and facilities available to community residents. Materials will not be specifically acquired for community residents or groups, except for government documents (items in any format published or distributed by the U. S. Government Printing Office) that meet LSCC government documents selection criteria. See the Lake-Sumter Community College Library Mission Statement and the Government Documents Collection Development Policy.

Collection development for the joint-use library at the Sumter campus is a shared responsibility of Lake-Sumter Community College and the Sumter County Public Library System. Responsibility for collection development at the South Lake campus joint-use library is shared by the University of Central Florida, the Cooper Memorial Library, and LSCC. LSCC libraries are only responsible for selecting materials intended for LSCC use in the joint-use libraries.

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Purpose of Collection Development Policy

This policy is intended to define a collection development and information access program to meet the following objectives:

  • To assist librarians in providing current, diverse, balanced collections of materials to support the instructional, institutional and individual needs of students, faculty and staff

  • To provide access to materials in appropriate formats including print, paid online services, and free web sites, consistent with the college's fiscal resources

  • To encourage instructional faculty participation in collection development and organized access to electronic resources

  • To foster coordinated collection development and resource sharing among campuses

  • To serve distance education students and faculty by providing remote access to materials in the most appropriate and cost-effective manner

  • To assist with short-range and long-range fiscal planning

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Collection Development Responsibility

Collection development is coordinated college-wide by the reference librarian assigned with responsibility for collection development (hereafter referred to as the Collection Development Librarian). The professional library staff at all libraries work cooperatively in recommending and selecting materials for purchase. Standard reviewing journals such as Library Journal and Choice are utilized in print and online formats by library staff providing reference services, who are directed to select appropriate materials, especially in areas of collection weakness or heavy usage.

Full-time and part-time faculty at all campuses are encouraged to recommend materials in their academic disciplines. Notices are sent to faculty via e-mail, written memos, and by telephone requesting faculty suggestions. All suggested titles are reviewed and evaluated by the professional library staff and are forwarded to the Collection Development Librarian. The Director of Library Services has final authority in the selection of materials.

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Collection Overview

Lake-Sumter Community College operates libraries at each of the college's three campuses. Collection development focuses on subject areas that serve to support the instructional, research and public service activities of the college community. Each college library houses materials supporting instructional activities at the campus it serves.

The Leesburg library was founded in 1962 and serves as the central library, housing the most comprehensive reference and periodicals collections. The Leesburg library has been a selective depository for U.S. government documents since 1962. In addition to curriculum and research needs, the information needs of citizens residing in the Congressional Districts represented in the Lake-Sumter Community College service areas are considered in the selection and retention of government documents. The Government Documents Collection Development Policy provides a more detailed description.

The Sumter campus library was founded in 1997 and in January 1999 began operating as a joint-use library with the Sumter County Public Library System in a new library facility.

The South Lake Campus library opened in September 1999 and in the spring of 2002 became a joint-use library serving LSCC and the University of Central Florida.

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General Criteria for Selection of Materials

  • Relevance to the curriculum and appropriateness to the user

  • Timeliness and lasting value of material

  • Reputation of the author, issuing body, and/or publisher

  • Presentation: style, clarity, reading level

  • Aesthetic considerations: literary, artistic, or social value; appeal to the imagination, senses, or intellect

  • Special features: detailed, logical, accurate index; bibliography; footnotes; appropriate illustrations

  • Physical and technical quality: paper, typography, and design; physical size; binding; durability

  • Ease of access or user-friendliness

  • Suitability of content to form

  • Depth of current holdings in the same or similar subject

  • Demand, frequency of interlibrary loan requests placed for material on the same or similar subject

  • Cost of material relative to the budget and other available material

  • Availability in alternate physical or online formats

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Types and Formats of Materials Collected

Printed books are collected in clothbound editions unless cost is significantly higher than a paper edition. Books that should be frequently updated (nursing/medical texts, computer manuals, test preparation materials) are purchased in paper formats when available.

Electronic books are considered when they provide the most current and/or cost-effective format, or to support distance education courses and programs. Cooperative lease/purchase of electronic books via CCLA, LYRASIS, and other cooperatives are pursued as a cost-effective method of providing access to book collections. Duplication is considered for electronic books provided by such cooperative lease/purchase. In addition to general selection criteria and online resources/Internet-based materials selection criteria, consideration is given to the availability of an archival copy of electronic texts purchased in perpetuity.

Popular fiction having short-term interest among readers is not purchased. A leased collection of popular works provides popular fiction and best sellers. Selected titles supporting reading classes may be purchased from the leased collection. Established literary works and new works receiving critical acclaim in the literary field are considered, especially those works that support literature course offerings. Literary prizewinners are purchased when funds permit.

Textbooks are not selected unless recommended by faculty as exceptional resources. Exceptions are those that have earned a reputation as "classics" in their fields, or which are the only or best sources of information on a particular topic, or for a particular user group. Their high cost, frequent revision, and generally poor bindings make most textbooks a poor investment for the libraries' permanent collections.

Faculty research in pursuit of advance degrees is not supported by the book collection. Interlibrary loan is regularly provided in a timely manner to meet faculty and administrative research requirements for books.

Reference materials support the research needs of Lake-Sumter Community College students, faculty, and staff. The reference collection contains, but is not limited to, encyclopedias, dictionaries, atlases, directories, indexes, bibliographies, statistical compilations, handbooks and Internet resources. Though items selected for this collection primarily support the academic programs offered at Lake-Sumter, core academic reference works published in other subject areas are also selected when they provide fundamental bibliographic access to, or an introductory overview of, an academic discipline. Items in the reference collection normally do not circulate. The reference collection is reviewed by the librarians annually to insure currency and accuracy. Reference materials are collected in print, electronic, and online formats.

Serials/periodicals/journals/newspapers are publications issued in successive parts bearing numeric or chronological designations and intended to be continued indefinitely. Serials are issued in print, microform, and electronic formats. Print and electronic formats will be considered in the libraries' purchase and/or access decisions. Serials are acquired via subscription. Individual issues or reprints will rarely be purchased.

The selection of serials requires a continuing commitment to the cost of the title, including maintenance and storage space. The escalating cost of serials subscriptions demands that requests for serials subscriptions be carefully reviewed before they are purchased for the collection and that an ongoing evaluation of current subscriptions be conducted.

Since it is often becoming more cost-efficient to purchase electronic access or document delivery services for serials instead of acquisition through print subscription, this delivery method will be chosen when fiscally prudent. Cooperative acquisition (regional and statewide) of electronic serials databases is actively pursued. Electronic serials subscriptions licensing contracts may limit access to currently enrolled students, faculty and staff. The professional library staff reviews local serials collections and accessibility of online titles annually.

The serials collection supports the research needs of the Lake-Sumter Community College curriculum. No attempt is made to support research needs of faculty pursuing advanced degrees. Interlibrary loan is regularly provided in a timely manner to meet faculty and administrative research requirements. Factors to be considered in the acquistion of serials are:

  • Support of academic programs

  • Suitability for intended audience including special users (2 + 2 or joint-use programs)

  • Uniqueness of subject coverage for the college libraries

  • Cost, including rate of price increases, cost of storage, and/or access costs

  • Professional reputation

  • Usage or projected usage

  • Indexing and abstracting in sources accessible to library users

  • Demand for title in interlibrary loan or document delivery requests

  • Accessibility within resource sharing groups, consortia, and/or through document delivery or courier services

  • Full-text availability via electronic access

  • Cost, including rate of price increases, cost of storage, and/or access costs

Government Documents are collected as depository items, since Lake-Sumter Community College is a selected depository. See the Government Documents Collection Development Policy.

Audio-visual materials, including videotapes, audiotapes, compact discs and DVDs, are collected and housed in Media Services at the Leesburg campus and in the libraries at the South Lake and Sumter campuses. Audiovisual materials are purchased at the request of the faculty. Limited budgets support only the narrow purpose of providing audiovisual materials for classroom support. No attempt is made to augment general collections with audiovisual selections. Audiovisual materials circulate only to faculty for use in classrooms.

Electronic materials will be collected when that format is most effective in support of teaching and research, and when cost effective. CD-ROM and floppy disk formats are supported at all campus libraries.

Online Resources/Internet-based materials will be considered when they provide the most current and/or cost-effective resources. The following online resources will be actively selected:

  • Licensed commercial, fee-based resources and databases will be selected when they provide cost-effective means of providing resources for the three campus libraries. These resources may include electronic books; citation, abstracting and full-text databases covering journals, magazines, newspapers or reference materials; and databases providing information portals for specific subject areas. In additional to general selection criteria, the following criteria will be used:

    • The product has broad appeal to a large number of LSCC library users or will serve the special needs of a user group

    • The product compares favorably with similar products

    • Multiple user access is preferred

    • The interface is user-friendly

    • Appropriate online help is available

    • Good technical support is available

    • The availability of usage statistics is highly desirable

    • The vendor allows a trial of the actual product

    • The libraries are not required to subscribe to both print and electronic versions of the product, unless this is desired

    • The license agreement allows normal rights and privileges accorded libraries under copyright law

    • The license agreement gives the libraries indemnification against third party copyright infringement

    • Products available via LINCCWeb are preferred

    The libraries will attempt to balance print, electronic and online resources without unnecessary duplication. Print, audiovisual, or electronic resources may be duplicated with fee-based online resources when:
    • The resource has significant historical value

    • One format is unstable

    • A cost benefit for purchasing multiple formats exists

    • Multiple formats meet the different needs of user groups

    • Usage justifies additional copies

  • Freely linkable World Wide Web resources and other freely available resources, services and databases will be selected and provided as links from the Subject and Course Guide pages accessible from the libraries' webpage.

    In addition to resources located via Internet directories and search engines, several sources are consulted for current reviews of Internet resources. These sources of selection include Choice, CRL News, American Libraries, Library Journal, and The Scout Report. Several high-quality subject indexes are also regularly consulted, such as the Internet Public Library and The WWW Virtual Library. Duplication of print resources is acceptable for free Internet resources since it provides an additional point of use.

    In addition to general selection criteria, the following criteria will be used for selecting general and subject specific Internet resources:

    • The resource supports the curriculum, faculty research interests, or the reference collection

    • The resource enhances the libraries' collections for community users or specific groups or organizations

    • Access and design considerations include:

      • Is the purpose of the site clearly stated?

      • Are author and title information clearly identified?

      • Is the page stable, or do features frequently disappear or move between visits?

      • Is it usually possible to reach the site or is the server often down or overloaded?

      • How large are the files; how long do the pages take to load?

      • Is the site open to everyone or does access to most of the site require membership and/or fees?

      • Must you have or must you download software to use the site?

      • Are there clear instructions for use?

      • Do all parts of the site work?

      • Does the site employ navigation buttons or links, enabling the user to return to an index page or easily locate a particular page?

      • Can users back out of the site, or do they get stuck looping between pages?

The College Archives Collection provides an organized collection of selected historic documents of Lake-Sumter Community College. The Leesburg campus library has maintained a scrapbook of clippings related to the college since its inception in 1962. In 1997, a college archives collection was established in the Leesburg library. The archives include the following:

  • Newspaper clippings

  • College catalogs

  • College annuals and literary magazines

  • Historical materials and items relating to the college

All library materials will be collected primarily in the English language, with the exception of foreign language materials supporting introductory language courses.

Duplicates for individual campuses will be purchased only when high demand is anticipated. Duplicate materials will be added within campus library collections if warranted by heavy usage of copies already held by the library. Duplication of fee-based materials provided by LINCCWeb or other cooperative entities will be considered.

Out-of-Print Materials are rarely purchased. Most selections are current publications. The library recognizes the need for some out-of print purchases, primarily for replacement of heavily used items which are lost or withdrawn due to poor physical condition. However, in view of the difficulty and expense in obtaining rare, out-of-print, and reprinted material, it is most important to spend funds for current publications of long-term worth.

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Detailed Analysis of Subject Collections

This section describes the breadth and depth of subject collections. The following categories for collection development levels are used by Lake-Sumter Community College libraries, to describe collections appropriate for the support of a community college curriculum. They are adapted from The Research Libraries Group's RLG Conspectus, and are used by academic and research libraries to define the extent of library collections.

Lake-Sumter Community College provides degree and certificate programs at the Associate degree level, and therefore the libraries do not endeavor to collect at the following levels:

  • Level 5, the Comprehensive Level, which describes a collection that includes all significant works of recorded knowledge, in all languages, for a particular subject field.

  • Level 4, the Research Level, which includes major published source materials required for dissertations and independent research in a subject field.

  • Level 3, the Instructional Support Level, which describes a collection supporting undergraduate and most graduate course work or sustained independent study, though at less than research intensity.

The following levels are used for collection activity:

Level 2=Basic Information Level

A highly selective collection which serves to introduce and define the subject and to indicate the varieties of information available elsewhere. It includes major dictionaries and encyclopedias, selected editions of important works, historical surveys, important bibliographies, and a few major periodicals in the field.

Level 1=Minimal level

Few selections are made beyond basic works, but basic authors, some core works, or a spectrum of ideological views may be represented.

Classification Subjects Collection Level Item Count
A General Works 1 728
B - BD Philosophy 1 660
BF Psychology 2 1086
BH - BJ Aesthetics 1 184
BL - BX Religion 2 1846
C - CR Auxiliary History 1 893
CS Genealogy 1 55
CT Biography 2 171
D General History 2 1736
DA - DX European History 2 3067
E - F American History 2 5900
G - GB Geography 1 302
GC Oceanography 1 43
GF - GN Human Ecology, Anthropology 1 250
GR Folklore 1 140
GT Manners, Customs 1 159
GV Recreation 2 1703
H Social Sciences 1 68
HA Statistics 1 157
HB - HJ Economics, Finance 2 3959
HM - HT Sociology, Social Groups, Races 2 1986
HV Criminology 2 1650
HX Socialism, Communism, Anarchism 1 156
J - JV Political Science 2 2011
JX International Relations 2 171
K Law 1 1220
L Education 2 3995
M Music 2 1392
N Fine Arts 2 3269
P Language, Literature 2 22841
Q General Science 2 331
QA Mathematics, Computer Science 2 850
QB Astronomy 1 249
QC Physics 2 486
QD Chemistry 1 138
QE - QH Geology, Natural History 1 834
QK - QL Botany, Zoology 1 839
QM - QR Human Anatomy, Physiology, Microbiology 2 444
R - RZ (except RT) Medicine 2 2807
RT Nursing 2 386
S Agriculture 1 2451
T Technology 1 2391
U - V Military, Naval Science 1 396
Z Bibliography, Library Science 1 698

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Donations

The libraries use the same guidelines for inclusion of donated materials that are used for purchased materials. The works of local authors are not accepted unless they meet guidelines such as relevance to the curriculum, are critically acclaimed, or make a substantial, documented contribution to local history. Periodical donations are usually not accepted, unless they are not available electronically, and provide a complete run of bound volumes in an area requiring a high level of curriculum support.

Donated materials must be in good physical condition with no writing or highlighting inside. There should be no stains, mildew, or brittle pages, and bindings should be in good repair. Donations which meet collection development guidelines will be integrated into the main collection. The Director of Library Services will not provide any estimation of value for any donated item, but will provide a letter of acknowledgment describing any donation which is accepted if the donor requests such a letter.

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Deselection (Weeding)

Deselection of library materials (the process of removing items from the collection) is essential for the maintenance of a current, academically useful library collection. Deselection provides quality control for the collection by elimination of outdated, inaccurate, and worn-out materials. Librarians are responsible for conducting an ongoing deselection effort. Faculty members are regularly consulted when specific items are recommended for deselection.

  • Print and Audio-Visual Resources Deselection

    • Superseded editions are routinely deselected from the collection.

    • Materials that cannot be repaired or rebound or for which the cost of preservation exceeds the usefulness of the information contained are deselected.

    • Because currency of information is extremely important in some fields such as health sciences, technology, and business, older materials must be regularly deselected so that outdated or inaccurate information is eliminated.

    • Materials that do not support the current curriculum may be deselected.

    • Material that has not been used based on circulation and browsing statistics, may be deselected after five to ten years of inactivity. However, some library materials such as items considered classic works in their field have long-term value and should be kept in the collection despite lack of use.

    • The title may be retained if it is included in a standard list or bibliography such as Books for College Libraries or if the author has a reputation for being an authority on the topic.

    • Deselected items may be disposed of according to the following guidelines:

      • Immediately, where severely damaged or containing material so outdated as to be grossly inaccurate or dangerous

      • After being offered at no cost to library patrons where of little or no intrinsic or historical value

      • After being offered to another library or collecting institution where unsuitable for the LSCC collection but thought to be of significant intrinsic or historical value

  • Serials Deselection

    • Incomplete and short runs of a title may be withdrawn, particularly when the title is not received currently.

    • Titles that do not contain substantial amounts information supporting the current curriculum may be discarded periodically.

    • Items where information currency is of the essence, such as newsletters and trade magazines, have predetermined holding limits such as "Library retains one year only."

    • Serials currently available in full text through licensed commercial, fee-based resources and databases also have predetermined holding limits.

    • Annuals, biennials, and regularly updated editions of guidebooks, handbooks, almanacs, and directories have a deselection schedule established depending on the value of the information contained in earlier editions. Often one or two older editions are retained in the reference and/or circulating collections or the latest edition is retained at the Leesburg Library and earlier editions placed in the Sumter or South Lake campus libraries.

    • Deselected serials may be disposed of according to the guidelines listed under print and audiovisual materials.

  • Online Resources Deselection

    Ongoing deselection of Internet resources is a necessity because of the dynamic nature of such resources. The following guidelines are used:

    • An Internet resource is no longer available or maintained

    • The resource is no longer sufficiently current or reliable

    • Another Internet site or resource offers more better coverage of the same topic

    • LINCCWeb provides statewide access to the resource or a comparable resource

    • A comparable fee-based or free resource provides more affordable access

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Preservation of Materials

Library materials are expensive to purchase, process, and house. The Lake-Sumter Community College libraries acknowledge the necessity of preserving all holdings.

  • Library employees and library users will be informed of the proper care and handling of library materials.

  • Temperature and humidity controls are essential for maintenance of library materials.

  • Book repair is provided for damaged materials.

  • Binding is used to preserve periodicals and other materials as needed. Print periodicals and journals are bound on a regular basis. Titles will not be bound if only the current two to three years are retained.

  • Newly acquired paperbound books are not rebound. Exceptions may be made when heavy use is anticipated.

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Replacement of Materials

Decisions are made regarding the replacement of lost, damaged, missing, or worn-out items, based on the following criteria:

  • Does the item being considered meet the general library collection policy?

  • Does the frequency of use justify replacement?

  • Is the item used for class reserve reading or is it on a faculty recommended reading list?

  • Is the same item available in another format that would better meet the needs of users or is the content better covered by another title?

  • Is an electronic version available that would provide remote access for users?

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Standards

The college libraries support the statements on collection development contained within the "Standards for Community, Junior, and Technical College Learning Resource Programs" adopted by the American Library Association's Association of College and Research Libraries.

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Intellectual Freedom

The libraries at Lake-Sumter Community College support the American Library Association's Bill of Rights, Intellectual Freedom Principles for Academic Libraries, Freedom to Read Statement and Access to Electronic Information, Services, and Networks: an Interpretation of the LIBRARY BILL OF RIGHTS. The libraries acquire materials that represent differing opinions and without censorship in regard to controversial issues. The libraries do not add or withdraw, at the request of any individual or group, material which has been chosen or excluded on the basis of stated selection criteria.

An individual or group questioning the appropriateness of material within the collection will be referred to the Director of Library Services. An individual may register a complaint concerning material that he or she considers objectionable by using the "Request for Reconsideration of Library Resources" form. The Collection Development Librarian is responsible for reviewing the material in question following current collection development objectives and selection criteria. The librarian may consult book reviews, other commentaries, and outside advice. The librarian will forward a recommendation to the Director of Library Services. The complainant will receive a reply from the Director indicating the library's position and action planned or taken.

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Copyright

Lake-Sumter Community College libraries comply fully with all of the provisions of the U.S. Copyright Law (17 U.S.C.) and its amendments. The libraries support the Fair Use section of the Copyright Law (17 U.S.C. 107) which permits and protects citizens' rights to reproduce and make other uses of copyrighted works for the purposes of teaching, scholarship, and research.

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Cooperative Collection Development

Due to the libraries' limited budgets and diminishing ability to physically collect even a small percentage of the world's information, access rather than ownership has become the reality of collection development. Increasing numbers of information resources are available only in online electronic formats. The worldwide development of electronic information systems such as online library catalogs, abstracting and full-text databases have made it possible for libraries to direct users to vast quantities of information resources. While the libraries cannot keep all of the material relevant to the users in their collections, they can provide access to the vast amount of information available for use in other collections. This type of access requires that libraries engage in cooperative collection development, resource sharing, and document delivery systems. When it is determined that access on demand is more economically feasible in terms of storage, projected use, and cost, this option can enhance the libraries' abilities to expand the information base available to their primary users.

Every possible effort will be made to cooperate with the Lake County Library System, the Sumter County Library system, the University of Central Florida, regional and statewide organizations, particularly the Central Florida Library Cooperative, the College Center for Library Automation, and the Florida Community Colleges Learning Resources Standing Committee to share resources and engage in cooperative acquisitions projects.

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Interlibrary Loan

Since the libraries make no effort to collect at the research or comprehensive level, and do not provide materials to support faculty and staff pursuing advanced degrees, interlibrary loan and document delivery will be utilized to provide materials outside the scope of the libraries' collections.

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Policy Review

This policy will be reviewed and updated as necessary in order to reflect the changing information environment in the college libraries.


Policy last updated November 2009