Government Documents Policies

General Information

The Lake-Sumter Community College Leesburg campus library has been a U.S. Federal Depository library since 1962, as part of the Federal Depository Library Program (FDLP). The FDLP, which is administered by the United States Government Printing Office (GPO), was established by Congress to ensure that the American public has access to its Government’s information. The program involves the acquisition, format conversion, and distribution of depository materials and the coordination of Federal depository libraries in the 50 states, the District of Columbia and U.S. territories. The LPS is authorized by Title 44 of the U.S. Code to administer the FDLP.

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Access Policies

As a federal depository library, the Lake-Sumter Community College Library adheres to policies and procedures established by the Library Programs Service (LPS) of the United States Government Printing Office (GPO). The following access policies are intended to support the Federal Depository Library Handbook. In addition, the LSCC Library has also established a Government Documents Collection Development Policy.

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General Access Policy

Physical access to the LSCC government documents collection is available to any member of the general public. The Library is open to the general public, and the documents collection is freely available in open stacks, which are centrally located and clearly marked with library signage. Any library user may physically handle and use any government document at the Library without impediments.

Government documents are cataloged in the Library's online public access catalog, LINCC. Through its memberships in the Central Florida Library Cooperative, LYRASIS, and OCLC, the resources of the depository are shared on local, state, regional, national, and international levels. The Central Florida Library Cooperative's Government Documents Interest Group publishes an annual union list of item numbers, which facilitates access and referral on a regional level.

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Electronic Access Policy

LSCC Library adheres to the Depository Library Public Service Guidelines For Government Information in Electronic Formats . As a result, the LSCC Government Documents Department offers free public access to electronic information provided by the Government Printing Office. A workstation in the Government Documents Department provides access to many CD-ROMs available through the GPO. These sources provide access to government statistics, maps, patent information and other useful products. Internet access to government information is available via computer workstations in the main library and at branch campus libraries, and through the computer workstation in the Government Documents Department.

The LSCC Library also adheres to FDLP's Internet Use Policy Guidelines . LSCC's Internet Acceptable Use Guidelines specifically state that as a participant in the Federal Depository Library Program, the LSCC Library must provide access to federal government documents to any requestor. In addition any LSCC library user, at any campus library, may access the Internet to retrieve government publications for personal or commercial use. Acceptable use guidelines preventing e-mail, chat, downloading to any hard drive, etc. apply to government documents users as well. Downloading any government publication to a floppy disk is allowed at all stations, and Adobe Acrobat readers are installed on all Internet capable computers to assist with access and printing. Printing is also available at all public workstations.

Librarians provide assistance in accessing government information on the Internet by using the Library's homepage as a gateway to many government sources. The Political Science subject guide and Reference Services page include some of these resources.

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Government Documents Circulation Policy

General library circulation policies apply to government documents. Documents are distinguished from the regular library collection by the prefix "Gov Doc". Most government publications housed within the Documents Collection circulate to those with a valid LSCC identification card through the Library's online circulation system. The circulation period is the same as for materials in the library's regular circulating collection.

Government documents that do not normally circulate include the following:

  • Government Serials
  • Microforms
  • Maps
  • Electronic Products
  • Items stamped "For Reference Use Only" or "Does Not Circulate"

Non-student library users with a Lake County or Sumter County address may borrow circulating library materials, including government documents, with the purchase of an annual library membership card for $7.50.

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Interlibrary Loan

The Library's Web page provides access to other library catalogs worldwide, including holdings of other local, regional and national depository libraries. Through membership in LYRASIS and OCLC, the Library offers interlibrary loan services to faculty, staff, and students of Lake-Sumter Community College. Although interlibrary loan of general library materials is not available to non-students, requests for interlibrary loan of government documents will be provided for non-students.

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The Library provides self-operating microform copiers and readers for the use of government documents microforms within the Library. One microfiche reader-printer is available in the government documents area.

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Reference Services

The government documents reference desk is the primary reference service point for government documents assistance when the reference/government documents librarian is on duty. At all other times the library is open, the reference/circulation desk is the service point for government documents. Reference staff are periodically familiarized with basic government publications and access methods with in-house workshops conducted by the reference/government documents librarian.

Reference services offered to students and members of the general public using the depository are comparable to the reference services given to the library's primary patrons. Competent ready reference services, indexes and other tools to locate government information in the collection are available to all depository patrons.

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Last Updated January 2010